Setup checklist
Before a VR session, check:
- headset charge
- controller charge, if controllers are used
- internet connection if needed
- Studio software access
- headset fit
- lenses and comfort
- safe seated or standing setup
- boundary or play area
- cleaning routine
- support route
Make this checklist routine. The goal is to make the headset feel like part of the session equipment, not a separate technical project.
Comfort and introduction
Introduce the headset in a way that feels manageable. A first activity is usually short, clear, and easy to stop.
Useful introduction points:
- what the person will see
- what they need to do
- how to pause
- how you will supervise
- how long the activity is expected to last
Managed setup
Managed headset support can help practices that do not want to manage every technical detail themselves.
Support may include:
- headset preparation
- software setup
- onboarding
- update support
- practical readiness guidance
- troubleshooting route
- support escalation
Confirm the exact support package with the Studio team.
Common setup problems
| Problem | Practical response |
|---|---|
| Headset not charged | Create a charging routine between sessions |
| Software not ready | Check before the appointment starts |
| User uncertain | Start with a short, simple activity |
| Space unclear | Use a consistent seated or supervised setup |
| Comfort issue | Pause, adjust fit, or stop if needed |
| Staff unsure | Use onboarding and support material |
Session-ready routine
A simple routine can reduce setup friction:
- Charge the headset after each use.
- Store it in the same agreed location.
- Check updates outside appointment time.
- Confirm the first activity before the person arrives.
- Prepare the headset fit and comfort items.
- Check the space or seated setup.
- Keep cleaning materials available according to local procedure.
- Have a non-VR fallback activity ready.
This routine helps you focus on activity use rather than technical troubleshooting.
When managed setup is worth considering
Managed setup is worth considering when:
- your practice has no internal technical support
- several staff members may use the headset
- appointment time is tight
- updates and readiness checks are likely to be missed
- your practice wants onboarding before first use
- the team wants a clear support route
Use the managed route when it makes Studio feel easier to adopt, not more complicated.
How CorteXR Studio fits
CorteXR Studio combines immersive activity software with optional managed headset support. The software provides therapist-led activities. The managed route can help reduce setup friction.
Studio remains non-medical activity software. It does not diagnose, assess, monitor, treat, or measure outcomes.
For the managed route, see managed VR headset support.
Related Studio resources
- Managed VR headset support
- VR headset cleaning for therapy practices
- VR session workflow for therapists
- Using VR in occupational therapy practice
Practical takeaway
Headset setup works best when it is boring in the best possible way: predictable, repeatable, and done before the session needs it.
If setup still feels uncertain, your practice may need a simpler first activity, clearer staff responsibilities, or managed headset support. The goal is to get to the therapeutic activity quickly, with you still in control.
Setup roles in a small practice
Decide who owns each part of setup. One person may manage charging and storage, while you choose the activity and supervise use.
Useful role questions:
- Who checks the headset before the day starts?
- Who chooses the activity?
- Who helps if the software is not ready?
- Who cleans and stores the headset afterwards?
- Who contacts support?
Clear roles reduce appointment-time uncertainty.
When setup support is worth it
Setup support is worth considering if staff are hesitant, the headset is shared by several people, or appointments are too short to troubleshoot. A managed route can help turn setup from an unknown into a repeatable process.
What good setup looks like
Good setup is visible before the appointment starts. The headset is charged, the activity is available, the physical setup is clear, and you know what to do if the person needs to pause.
If setup regularly happens during appointment time, your practice may need a clearer routine. If the same issues keep recurring, managed support may be more efficient than asking every therapist to solve device problems alone.
Example setup timeline
Before the person arrives, the headset is charged, cleaned according to local process, and opened to the intended activity. At the start of the appointment, you only need to introduce the headset, check comfort, explain the task, and begin.
After the activity, the headset is cleaned, charged, stored, and reset for next use. The smoother this routine becomes, the less VR feels like an interruption.
FAQ
How long should headset setup take?
Aim for setup that is short enough to fit normal appointment flow. The best approach is to prepare the headset before the session starts.
Do I need technical experience?
Studio is designed to be practical for you and your team. Managed headset support can help practices that want setup and onboarding support.
Should VR be seated or standing?
That depends on the activity, person, setting, and therapist judgement. Many practices may prefer a simple supervised seated setup for first use.
What if the headset is not ready?
Have a support route and a fallback plan. Managed headset support can help reduce this risk.
Explore CorteXR Studio
Ask about a Studio setup that fits therapy practice.
Ask about managed setup
Read about managed headset support
Studio note: CorteXR Studio is non-medical activity software for therapist-led sessions. It is not intended to diagnose, treat, monitor, prevent, or alleviate any disease, injury, or impairment.